Free your business from paperwork
Significant time savings for administrative staff.
Gain extra time by smartly managing your documents.
Archive key documents in digital form.
Automate the registration of changes to your documents.
Minimize the risk of document loss.
You will save hours of time and tons of paper
Working with paper documents is inefficient. If employees spend hours of their time printing, distributing, processing, archiving or shredding, it is high time to think about automating and converting documents into digital form. This not only speeds up work with them, but also eliminates human factor errors.
Every manipulation of the document and change to it is precisely recorded in the system.
Zdeněk Novotný, programmer
Document management system (DMS)
Keep the flow of documents around the company under your thumb. Ideally, so that there are no papers circulating anywhere, but that everything runs using online tools. Thanks to them, you can always clearly see who opened what file and when, or what action they took in it. As in other cases, here too you can easily set rights and roles for specific users. In addition, in K2 you can easily search for words in the content of documents.
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Secure your company's documents
One of the key requirements for working with documents containing sensitive business data or personal information is security. Using the DMS module, you have all your documents stored in one backed-up database. Directly in K2, you can set for each user whether he has the right to edit the document or whether it should remain hidden. Documents can only be accessed directly from K2, and every action is also recorded – so you always know who handled the documents and how. In addition, in the event of an accident such as a fire or flood, your documents are stored on a server or in the cloud in a safe place.
Why DMS from K2?
- Maximum security and perfect data control
- Simple full-text search
- Easier collaboration between individual departments
- Linking DMS to documents stored on the company's Google Disk
- Backing up all document versions
- Convenient option to archive or shred according to a defined plan
- Ability to make it accessible to third-party applications using the K2 API
Examples of use
Easy document review
See what changes have been made to the document while you were away. Who made them and when, and with what result.
Sharing documents between colleagues
If multiple users are working on the same document, thanks to DMS they will not have to send individual revisions by e-mail. Collaboration always takes place over the current version available centrally from anywhere.
Archiving and shredding plan
Define your own archiving or shredding plan so that unnecessary documents do not take up unnecessary space.
